4 Reasons To Consider An Email Archiving Solution
What’s the main method of communication between businesses these days? Email of course! Email now consumes so much employee time every day, compared to other tasks. In fact, research indicates that most employees spend ¼ of their working day using email.
In an alarming statistic, as much as 75% of a company’s intellectual property exists in email alone. This is why regulators require organizations to have email archiving solutions. The archive is a secure way to store email in a tamper proof way, while maintaining compliance and eDiscovery capability.
Regulatory Compliance
Regulatory compliance is one of the factors driving the push toward email archiving solutions. Regulations require that organizations must comply with the SOX (Sarbanes-Oxley) Act, HIPAA (Health Insurance Portability & Accountability Act), and the FDA (Food and Drug Administration), to name just a few. To comply with these regulations, organizations must maintain a searchable email archive.
Legal Issues
When lawsuits appear, email archives are lifesavers. Without the proper technology in place, the costs can mount up. There’s no end to how far back a company may have to search its archives (though industry best practices do give guidelines). Without an email archiving solution in place the costs of restoring email from tapes under legal pressure can be exorbitant.
Search
Backing up email to tapes or hard drives means that the ability to search data quickly and accurately is lost. Search is vital to compliance, and it can come at a cost without an email archiving solution. To achieve true eDiscovery readiness, a dedicated email archive is necessary.
Effective data storage
Email archives on local machines are both inefficient and useless. By storing email archives in a central area, the risk of data loss due to error decreases hugely. A central email archive also reduces the risk of loss or theft that often happens to local machines.
Download our white paper "The Benefits Of Email Archiving" for more.