Email Archiving: Features To Consider
Finally accepted that email archiving is part of your business’s destiny? Don’t let it intimidate you: email archiving could be the savior for your business; you just have to choose the right appliance!
The decision to adopt an email archiving solution will be based on the size of your company, your storage requirements and importantly, your legal obligations under compliance acts - like HIPAA, or the Sarbanes-Oxley Act. For a small or medium business, email archiving will end up being a productivity tool and a great way to move old emails off of overloaded email servers, to a secure location that can manage this data effectively. The dependency on PST files will be eased, and administrators will be able to search the archives for specific messages on demand.
In a larger business, the above reasons still apply, but compliance issues tend to be the main driver for email archiving. An email archive for this purpose must have the ability to access and retrieve email within minutes, without the need to call in a SWAT team or trawl through complex backup files. The ability to do this means your archiving solution must have eDiscovery capabilities.
So what major features should you be looking out for?
- First, the solution needs to have a flexible and simple to use search engine. It will give administrators and employees the ability to search for specific email or conversations.
- It also needs to have a customizable retention policy: this will allow the business to control how long email messages are stored for.
- The email archiving solution needs to maintain an archive database that can’t be messed with: we mean tamper proof where these can’t be altered, deleted or moved.
- The above is because if your company needs to use email evidence in a court of law, the company needs to prove the integrity of the emails in question.
- To wrap up the features, you’re looking for a solution that’s easy to install and maintain.
Jatheon's email archiving solution encompasses all these features in a nice neat package? Why not watch our Recorded Webinar to learn more.