The Weight Of HIPAA and Other Data Retention Laws On Your Business
If you’re not sold on the value of email archiving, just take a look at the list of laws and regulations that require archiving to satisfy their compliance requirements. The list of laws and regulations governing the healthcare system especially is lengthy and complex. Each of the following laws mandates strict record keeping when it comes to emails:
The FDA Title 21 CFR Part 11, Federal Rules of Civil Procedure, Freedom of Information Act, Gramm-Leach-Bliley Act, HFTA (Hedge Fund Transparency Act), HIPAA, FINRA, Investment Advisors Act, NASD Rule 3110 and NYSE Rule 440, Sarbanes-Oxley, SB 1386, Securities and Exchange Commission Rule 17a-4, SEC Rule 17a-3, and The USA Patriot Act.
HIPAA Email Compliance
In the health care industry, there is no law with as much punch as HIPAA. Non-compliance with HIPAA can mean lengthy and onerous penalties and procedures, like mandatory audits for organizations. In some cases it involves lawsuits against anyone who violates HIPAA in a Federal District Court and those lawsuits tend to include statutory damages.
If you fail to comply with HIPAA, you will be made to provide clarification on “wrongful disclosures” because it is a criminal offense to violate the Privacy rule’s authorization requirements. HIPAA also contributes to the significant increased in civil money penalties for non-compliance.
HIPAA fines apply to anyone that willfully neglects to comply with HIPAA and range from $10,000 for one violation, up to $50,000. The fines can also go up to $1.5million per for an identical violation.
In the health care industry, organizations must comply with HIPAA or face severe penalties. The first step is to get your email record keeping in order.
Contact Jatheon today to learn more about email archiving.
Download our white paper "Email Archiving - Simple steps to Compliance" for more information on how to keep your organization in line with the Laws and Regulations