Jatheon Email Archiving Blog

The DIY Email Archive

When I explain email archiving to someone unfamiliar with the process, I’m often faced with the question; "Could they do that themselves?"

There’s a good case for wanting to have full control over your email archive. Maybe you want to save money, keep the process in house, maybe it would be less complicated than trying to install something from a third party?

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Tags: email archiving questions, email archiving compliance, benefits of hosted email archiving, better email experience, protecting company data, email archiving solutions, benefits of email archiving, Email compliance solutions

Email archiving violations net LPL Financial a $9 million fine

WSJ reported that LPL Financial Holdings was fined $7.5 million by the FINRA, as well as creating a $1.5 million compensation fund for its clients.

This $9 million fine is largest to date, and could have been avoided with a good-faith effort to comply with government legislation. Note here that all that is required is a reasonable endeavour by a corporation to comply, FINRA doesn’t expect a perfect solution and a fine can be avoided by making an effort.

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Tags: Finra, email archiving violations, LPL Finanical, email archiving

Is Email Privacy Legislation Lagging Behind the Technology?

We’re edging close to the 30th anniversary of the Electronic Communications Privacy Act.

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Tags: email archiving in the cloud, hosted services, email privayc, email archiving, email archiving solution, hosted email archiving

New Legal Clarity to come to eDiscovery Requests

Where eDiscovery is concerned, we have seen increasing legal clarity, credibility and standards of practice. Where there has not been legal clarity is in the area of government searches and acquisitions of electronic communication.

The issues lie in clarifying what permissions are needed to obtain company or individual’s information when it is hosted on a third party server. With hosted email and cloud-based email archiving growing in popularity every day, this legal clarity on government acquisitions is long over due.

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Tags: litigation, FBI, legal clarity, email archiving, ediscovery, ediscovery requests

Re-Evaluating Your Cyber-Risk Management

Cyber-risks are increasingly prevalent in modern businesses.

Today, risk managers are turning their attention to finding solutions to manage their cyber risks and protect their companies’ data. Recent cyber attacks and privacy breaches have highlighted the importance of robust solutions and the devastating consequences that arise from being unprepared. A survey from risk management consultants Towers Watson has shown just how risk managers are approaching their cyber risks.

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Tags: protecting company data, cyber risk management, risk management, cyber risks, risk management strategy, archiving data

Standardizing eDiscovery

Having an effective eDiscovery system in place is a saving grace for many companies, especially in cases of litigation and maintaining compliance to Sarbanes-Oxley legislation.

Now, the International Organization for Standardization is weighing in on the eDiscovery issue, but what will this mean for company data and information systems?

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Tags: litigation, sox, ISO guidelines, ISO standards, sarbanes-oxley legislation, ediscovery

Rise of the Machines

Now more than ever businesses are relying on technical solutions for so many aspects of their operations. It’s sometimes hard to think how we managed without them. Not only is it freeing up resources it can also relieve the workload on staff and improve the quality of work. Here are just some of the ways technical solutions have helped us do better business.

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Tags: technical solution, archiving your information, email archive solution, Compliance, archiving

Are you facing an email security risk?

There are many risks involved in running a business. So many, in fact, that it’s often too easy to overlook some of them. Email security is all to easily forgotten about when assessing and managing risks. It does, however, pose a serious risk if not secured – so how do you go about lowering your email security risk?

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Tags: spam emails, email security, email security risks, email archiving

Email Archiving Keeps Record When the Heat is on

Records are important. Whether it’s a world record in sport or a record of a conversation, as a species we’re quite keen on keeping track of them. Currently, the Miami Heat are on course to break the NBA record for the most consecutive wins. With 26 wins in a row so far, they are only eight away from matching the all-time record. How do we know this? Because someone, somewhere, once said, “Hey, wouldn’t it be a good idea if we recorded all of this, just in case we want to reference it again?” Without records we would never be able to look back on something or recover information. Just as a stopwatch records a marathon runner, an email archive keeps track of all communication flying in and out of your business’ system.

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Tags: keeping track of records, usain bolt, Olympics, email archiving, email archive

How your Email Archive is not a one-basket solution

It’s not long until Easter, and with that comes the images of painted eggs, chocolate eggs – all kinds of eggs. That said, does the phrase “putting all your eggs in one basket” apply your business data? Have you given enough consideration to your email archiving solution or are you just relying on your email server?

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Tags: email archiving, email archiving solution, benefits of email archiving, archiving policy, email archive, email archiving policy

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