Records are important. Whether it’s a world record in sport or a record of a conversation, as a species we’re quite keen on keeping track of them. Currently, the Miami Heat are on course to break the NBA record for the most consecutive wins. With 26 wins in a row so far, they are only eight away from matching the all-time record. How do we know this? Because someone, somewhere, once said, “Hey, wouldn’t it be a good idea if we recorded all of this, just in case we want to reference it again?” Without records we would never be able to look back on something or recover information. Just as a stopwatch records a marathon runner, an email archive keeps track of all communication flying in and out of your business’ system.
Jatheon Email Archiving Blog
It’s not long until Easter, and with that comes the images of painted eggs, chocolate eggs – all kinds of eggs. That said, does the phrase “putting all your eggs in one basket” apply your business data? Have you given enough consideration to your email archiving solution or are you just relying on your email server?
Spam is quite an unassuming word. Some of us may still think of it as that strange, canned food – while others automatically think of those annoying emails that fill our inboxes. Very few think of it as a plausible threat. To businesses, however, it can pose a real threat. If you want to protect your data you might consider implementing an email archive system as it can help protect against the dangers of spam.
We’re all reliant on search engines. Every day we use them to find websites and answer life’s troubling questions, like ‘who am I?’, ‘where do we come from?’ and ‘where can I watch videos of cats dancing to Gangnam Style?’. Search engines serve a very important function, so it is important that they are user friendly. If using Google was complicated, people wouldn’t use it. The simplicity of typing in a word or phrase and getting an immediate answer is priceless. This is the same reason email archiving is so beneficial to businesses. Just as with Google, you don’t need to be a tech-whizz to master email archiving.
Easy to Use
An email passes through a company’s spam filters. The email archiving system then takes the email and stores the message and its attachments. If you want to access that message at a later date, it’s as simple as entering a search in to the archiving program and hitting search. It really is that easy.
You’d be forgiven for thinking that taking on an email archive, another piece of hardware, could increase your costs. In fact the opposite is true. Email archives can be cost effective in a number of ways, adding to the benefits they can provide for your company.
Email is an important part of business. To ensure this communication flows efficiently; good business email etiquette should be maintained from carefully formatting the messages sent and being aware of your storage requirements.
Keeping track of your company’s communication with clients and customers is a long-held tradition with many benefits. Just as some companies record the phone conversations their customer service staff conduct – having an email archive in place can be beneficial for so many reasons.
The old-fashioned image of an in-house technical support team is probably a small dingy office full of flashing lights and the smell of stale coffee. Few ventured in and ever fewer ventured out. Sure you knew what they did, sort of, but how they did it or how to do it yourself was a complete mystery.
There are many invisible threats that exist in business, such as system failures. Similarly there are many invisible forms of protection you may employ in business that you can see – like purchasing insurance, but just because you can’t see them doesn’t mean they aren’t actively working to protect your business.
Not having an email archive doesn’t exactly strike the same fear as driving without airbags or being on a plane with no oxygen masks. If it did, it would be easier to express its importance to people. But the fact remains they are all things that you don’t want to be without in a serious situation. It’s true no one will die or even sustain any injuries if they do business without an email archive, but it could potentially kill a company.
Tags: Sarbanes Oxley Act, email archiving compliance, reasons for email archiving, email archiving, e-discovery, Archiving Email, benefits of email archiving, email archive, Email compliance solutions