Litigation can be a huge cost for any organization but thanks to the wide digitization of modern documents, that cost can be significantly reduced. The discovery of electronic documents, commonly referred to as eDiscovery, streamlines litigation making it faster, easier, less burdensome, all of which makes the process less expensive. What we will be looking at today is how it does all of this.
Jatheon Email Archiving Blog
On Friday we looked at the first two factors that are driving customers to seek out an email archiving solution. Today we follow up with the next 2 reasons and we will also take a look at what customers are looking for in their email archiving Solution.
We all know that emails have grown to be the primary tool for business communications in recent years but do you know the main factors that are driving customers to seek out an email archiving solution. This blog will be broken into 2 parts with part two following on Monday May 7th.
To many people the “double-deletion” of email is an everyday occurrence, with the majority of people deleting emails and emptying their trash folders routinely every day. In fact certain email providers such as Outlook even issue a prompt on your screen to delete your emails when you are closing out of the program. On top of this most organizations would impose a short retention period on your emails or a mailbox size limit, all of this done to stop your mailbox getting out of hand and causing performance issues on your email system.
While it may not sound like the most fun gift in the world, email archiving can actually be a godsend for your IT personnel. And if you think it’s like backup, it’s not. Archiving is a system where your emails are indexed and secured so that they can be retrieved quickly- email backups don’t allow for easy or quick searching and retrieval, and certainly don’t stand up to compliance requirements.
Every so often I come across a story that reminds me how important it is to archive email just for legal reasons alone. This week, I read a story about the Pinal County Sheriff’s Office, who is accused of deleting thousands of emails and other ESI. If they were trying to cover something up, they’ve brought way more attention to it.
Are you US based or global? If your company is based outside the borders of the good o’l US of A, you may think that eDiscovery isn’t as much of an issue, but you’re wrong. It’s wise not to make any quick assumptions when it comes to eDiscovery issues and technology even if you’re based out of the US. There have recently been a number of cases where the wrong assumptions have been made about cross border eDiscovery litigation, which have compounded risks and problems.
Microsoft Exchange Server 2010 includes email archiving features, which aim to help companies using exchange manage their archiving needs and ensure compliance. It’s the first time archiving has been included within Exchange and not as a third party app.
We hear so much about compliance and various acts in the archiving world, but do we really understand them all? Today we’re going to take a look at one of the most commonly mentioned acts, the Sarbanes-Oxley Act of 2002.
So many people are under the impression that email archiving is an activity reserved for large and public companies only, but recent rules and regulations show us that while that may have been the case once upon a time, proper email archiving policies and procedures are required for businesses of all shapes and sizes.