On Friday we looked at the first two factors that are driving customers to seek out an email archiving solution. Today we follow up with the next 2 reasons and we will also take a look at what customers are looking for in their email archiving Solution.
Jatheon Email Archiving Blog
We all know that emails have grown to be the primary tool for business communications in recent years but do you know the main factors that are driving customers to seek out an email archiving solution. This blog will be broken into 2 parts with part two following on Monday May 7th.
While it may not sound like the most fun gift in the world, email archiving can actually be a godsend for your IT personnel. And if you think it’s like backup, it’s not. Archiving is a system where your emails are indexed and secured so that they can be retrieved quickly- email backups don’t allow for easy or quick searching and retrieval, and certainly don’t stand up to compliance requirements.
Every so often I come across a story that reminds me how important it is to archive email just for legal reasons alone. This week, I read a story about the Pinal County Sheriff’s Office, who is accused of deleting thousands of emails and other ESI. If they were trying to cover something up, they’ve brought way more attention to it.
Are you US based or global? If your company is based outside the borders of the good o’l US of A, you may think that eDiscovery isn’t as much of an issue, but you’re wrong. It’s wise not to make any quick assumptions when it comes to eDiscovery issues and technology even if you’re based out of the US. There have recently been a number of cases where the wrong assumptions have been made about cross border eDiscovery litigation, which have compounded risks and problems.
Microsoft Exchange Server 2010 includes email archiving features, which aim to help companies using exchange manage their archiving needs and ensure compliance. It’s the first time archiving has been included within Exchange and not as a third party app.
So many people are under the impression that email archiving is an activity reserved for large and public companies only, but recent rules and regulations show us that while that may have been the case once upon a time, proper email archiving policies and procedures are required for businesses of all shapes and sizes.
Because email has grown to dominate business life, and since it’s retention has become more of an issue, a lot more emphasis is being put on the advantages and the efficiencies of adopting a centralized email archiving solution. Taking on an email archiving appliance means that you’re saying “YES” to a host of benefits.
Take our word for it: legal liability has been the biggest driver in the development and adoption of email archiving in the last number of years. Because email has grown to be the most important form of business communication, most regulators have focused their attention in this area and so requirements and laws for email retention have become all the more serious. Email is of course a great way to record conversations and communications, as long as it is archived correctly. While deleting emails is easy for employees, it can be a pain for employers who seek to be in full compliance with the law.
The drivers behind compliance this year are quite similar to those of previous years, however there is a higher urgency in the field due to legal restrictions coming into force and penalties being handed out left, right and center. In general, the need for compliance is driven by various regulatory demands placed on companies by industry regulators and government agencies.