Jatheon Email Archiving Blog

Making Your Email Searchable

Before you even perform an eDiscovery request, it is a good habit to have your emails easily searchable.

In the short term it’s easier to find that message from Frank in accounting sent last week about bowling, but in the long term it can streamline your searches for more important information. Not that bowling wasn’t important.

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Tags: SEO, email optimization, email policy, email archiving, ediscovery

New Legal Clarity to come to eDiscovery Requests

Where eDiscovery is concerned, we have seen increasing legal clarity, credibility and standards of practice. Where there has not been legal clarity is in the area of government searches and acquisitions of electronic communication.

The issues lie in clarifying what permissions are needed to obtain company or individual’s information when it is hosted on a third party server. With hosted email and cloud-based email archiving growing in popularity every day, this legal clarity on government acquisitions is long over due.

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Tags: litigation, FBI, legal clarity, email archiving, ediscovery, ediscovery requests

Standardizing eDiscovery

Having an effective eDiscovery system in place is a saving grace for many companies, especially in cases of litigation and maintaining compliance to Sarbanes-Oxley legislation.

Now, the International Organization for Standardization is weighing in on the eDiscovery issue, but what will this mean for company data and information systems?

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Tags: litigation, sox, ISO guidelines, ISO standards, sarbanes-oxley legislation, ediscovery

Email Archiving: It’s as Easy as G-O-O-G-L-E

We’re all reliant on search engines. Every day we use them to find websites and answer life’s troubling questions, like ‘who am I?’, ‘where do we come from?’ and ‘where can I watch videos of cats dancing to Gangnam Style?’. Search engines serve a very important function, so it is important that they are user friendly. If using Google was complicated, people wouldn’t use it. The simplicity of typing in a word or phrase and getting an immediate answer is priceless. This is the same reason email archiving is so beneficial to businesses. Just as with Google, you don’t need to be a tech-whizz to master email archiving.

Easy to Use

An email passes through a company’s spam filters. The email archiving system then takes the email and stores the message and its attachments. If you want to access that message at a later date, it’s as simple as entering a search in to the archiving program and hitting search. It really is that easy.

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Tags: email archiving, ediscovery, email archive solution, email archive system, Archiving Email, ediscovery requests, google, gangnam style

Is an Email Archive Cost Effective?

You’d be forgiven for thinking that taking on an email archive, another piece of hardware, could increase your costs. In fact the opposite is true. Email archives can be cost effective in a number of ways, adding to the benefits they can provide for your company.

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Tags: litigation, effective email archiving, ediscovery, email archive, email storage

Protecting your Business with Invisible Safety Nets

There are many invisible threats that exist in business, such as system failures. Similarly there are many invisible forms of protection you may employ in business that you can see – like purchasing insurance, but just because you can’t see them doesn’t mean they aren’t actively working to protect your business.

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Tags: ediscovery, email archiving system, archiving, effective backup

Email Archives and the Inevitability of eDiscovery

Death and taxes. These are apparently the two things we all must accept in life. They are inevitable. Any attempts to avoid them will either land you in jail or you’ll spend your entire life trying to come up with some kind of elixir that makes you immortal. For businesses there is another inevitability to expect: eDiscovery requests. The county council of Clarksville, Tennessee learned that life lesson before they ended up with egg on their face. Let’s look at why installing an email archiving system was important for them and why it should be important to your business.

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Tags: data retention period, legal liability, ediscovery

Bossier’s Failure Shows Importance of Good Archiving Policy

Why have an email archiving policy? Are you ever really going to need to access your email archive? You might think you’ll never need it, but just like the airbags in your car, someday the email archiving policy you established many moons ago may just be your saviour. The school board of Bossier, Louisiana learned that the hard way when they failed to produce emails requested by attorney John E. Settle. In the end the judge deemed that there was no cause of action in the lawsuit and the school board were off the hook. But there are still lessons to be learned from this example of a poor archiving policy.

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Tags: lawsuit, email archiving, ediscovery, archiving policy, email archive

Lance Armstrong, Manti T’eo, eDiscovery and Burying the truth

They say the truth will out. That statement has never felt truer than it does this week. As we prepared for Lance Armstrong’s confession last night most of us found ourselves reading about a young sportsman who has found himself wrapped up in another web of lies. It’s incredible to see the two stories fall in line so perfectly.               

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Tags: email archiving, ediscovery, ediscovery and email

The Circular Nature of Email Compliance Solutions

In business, you encounter a lot of loops. It seems like every system, every solution and every procedure is circular. We see charts, presentations and documents every day that talk about assessment, implementation, monitoring and repetition. It’s all circles. It all comes back to the beginning and starts again.

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Tags: email archiving, ediscovery, email compliance, Email compliance solutions

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