Spam is quite an unassuming word. Some of us may still think of it as that strange, canned food – while others automatically think of those annoying emails that fill our inboxes. Very few think of it as a plausible threat. To businesses, however, it can pose a real threat. If you want to protect your data you might consider implementing an email archive system as it can help protect against the dangers of spam.
Jatheon Email Archiving Blog
We’re all reliant on search engines. Every day we use them to find websites and answer life’s troubling questions, like ‘who am I?’, ‘where do we come from?’ and ‘where can I watch videos of cats dancing to Gangnam Style?’. Search engines serve a very important function, so it is important that they are user friendly. If using Google was complicated, people wouldn’t use it. The simplicity of typing in a word or phrase and getting an immediate answer is priceless. This is the same reason email archiving is so beneficial to businesses. Just as with Google, you don’t need to be a tech-whizz to master email archiving.
Easy to Use
An email passes through a company’s spam filters. The email archiving system then takes the email and stores the message and its attachments. If you want to access that message at a later date, it’s as simple as entering a search in to the archiving program and hitting search. It really is that easy.
Email is an important part of business. To ensure this communication flows efficiently; good business email etiquette should be maintained from carefully formatting the messages sent and being aware of your storage requirements.
Keeping track of your company’s communication with clients and customers is a long-held tradition with many benefits. Just as some companies record the phone conversations their customer service staff conduct – having an email archive in place can be beneficial for so many reasons.
The old-fashioned image of an in-house technical support team is probably a small dingy office full of flashing lights and the smell of stale coffee. Few ventured in and ever fewer ventured out. Sure you knew what they did, sort of, but how they did it or how to do it yourself was a complete mystery.
When you work in email archiving, when you deal with it on a daily basis, it’s easy to assume that everyone is aware of it. Your daily life involves constant reminders of the importance of email retention, so it’s hard to imagine that others would forget about it. Or worse, have no idea that it’s a requirement.
The phrase ‘quick fix’ has developed a bit of a negative connotation. It’s a phrase that usually follows words like ‘only’ or ‘just’. If you tell people you have a quick fix solution, people don’t expect much. Quick fix has become another way of saying temporary.
In many cases this reputation is justified. Replacing the broken battery cover on your TV remote with scotch tape is never going to be a permanent measure, but it is quick. Borrowing to cover cash flow problems works in the short term, but it could get you into real trouble in the long term. That doesn’t mean that all quick fixes are bad ideas. Because what is email archiving, if it’s not a quick fix?
Email Archiving is a Quick Fix
When people talk about archiving email, they often use fairly discreet language. They say things like ‘compliance’ and ‘eDiscovery’. They point out that archiving email helps with lawsuits and makes email retention simpler. These phrases are helpful in identifying the benefits of archiving email, but they don’t quite cover the stark realities involved.
These days, the most important business conversations take place through email or online. Which means that email is often used as evidence in corporate lawsuits. In some situations, whole court cases turn on a single email. If you don’t have an email archive system, winning that case becomes a difficult proposition.