Jatheon Email Archiving Blog

Email archiving violations net LPL Financial a $9 million fine

WSJ reported that LPL Financial Holdings was fined $7.5 million by the FINRA, as well as creating a $1.5 million compensation fund for its clients.

This $9 million fine is largest to date, and could have been avoided with a good-faith effort to comply with government legislation. Note here that all that is required is a reasonable endeavour by a corporation to comply, FINRA doesn’t expect a perfect solution and a fine can be avoided by making an effort.

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Tags: email archiving, Finra, email archiving violations, LPL Finanical

Making Your Email Searchable

Before you even perform an eDiscovery request, it is a good habit to have your emails easily searchable.

In the short term it’s easier to find that message from Frank in accounting sent last week about bowling, but in the long term it can streamline your searches for more important information. Not that bowling wasn’t important.

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Tags: email archiving, ediscovery, SEO, email optimization, email policy

Is Email Privacy Legislation Lagging Behind the Technology?

We’re edging close to the 30th anniversary of the Electronic Communications Privacy Act.

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Tags: email archiving, email archiving solution, hosted email archiving, email archiving in the cloud, hosted services, email privayc

New Legal Clarity to come to eDiscovery Requests

Where eDiscovery is concerned, we have seen increasing legal clarity, credibility and standards of practice. Where there has not been legal clarity is in the area of government searches and acquisitions of electronic communication.

The issues lie in clarifying what permissions are needed to obtain company or individual’s information when it is hosted on a third party server. With hosted email and cloud-based email archiving growing in popularity every day, this legal clarity on government acquisitions is long over due.

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Tags: email archiving, ediscovery, litigation, ediscovery requests, FBI, legal clarity

Are you facing an email security risk?

There are many risks involved in running a business. So many, in fact, that it’s often too easy to overlook some of them. Email security is all to easily forgotten about when assessing and managing risks. It does, however, pose a serious risk if not secured – so how do you go about lowering your email security risk?

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Tags: email archiving, spam emails, email security, email security risks

Email Archiving Keeps Record When the Heat is on

Records are important. Whether it’s a world record in sport or a record of a conversation, as a species we’re quite keen on keeping track of them. Currently, the Miami Heat are on course to break the NBA record for the most consecutive wins. With 26 wins in a row so far, they are only eight away from matching the all-time record. How do we know this? Because someone, somewhere, once said, “Hey, wouldn’t it be a good idea if we recorded all of this, just in case we want to reference it again?” Without records we would never be able to look back on something or recover information. Just as a stopwatch records a marathon runner, an email archive keeps track of all communication flying in and out of your business’ system.

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Tags: email archiving, email archive, keeping track of records, usain bolt, Olympics

How your Email Archive is not a one-basket solution

It’s not long until Easter, and with that comes the images of painted eggs, chocolate eggs – all kinds of eggs. That said, does the phrase “putting all your eggs in one basket” apply your business data? Have you given enough consideration to your email archiving solution or are you just relying on your email server?

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Tags: email archiving, benefits of email archiving, email archiving solution, email archive, archiving policy, email archiving policy

Email Archiving: It’s as Easy as G-O-O-G-L-E

We’re all reliant on search engines. Every day we use them to find websites and answer life’s troubling questions, like ‘who am I?’, ‘where do we come from?’ and ‘where can I watch videos of cats dancing to Gangnam Style?’. Search engines serve a very important function, so it is important that they are user friendly. If using Google was complicated, people wouldn’t use it. The simplicity of typing in a word or phrase and getting an immediate answer is priceless. This is the same reason email archiving is so beneficial to businesses. Just as with Google, you don’t need to be a tech-whizz to master email archiving.

Easy to Use

An email passes through a company’s spam filters. The email archiving system then takes the email and stores the message and its attachments. If you want to access that message at a later date, it’s as simple as entering a search in to the archiving program and hitting search. It really is that easy.

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Tags: email archiving, ediscovery, email archive system, Archiving Email, email archive solution, ediscovery requests, google, gangnam style

Good Business Email Etiquette

Email is an important part of business. To ensure this communication flows efficiently; good business email etiquette should be maintained from carefully formatting the messages sent and being aware of your storage requirements.

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Tags: email archiving, email archive system, Archiving Email, email archive, good business email etiquette

“This Call may be Recorded for Training Purposes…”

Keeping track of your company’s communication with clients and customers is a long-held tradition with many benefits. Just as some companies record the phone conversations their customer service staff conduct – having an email archive in place can be beneficial for so many reasons.

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Tags: email compliance, email archiving, email archive system, email archive, record of communication, compliancem, litigation, legal compliance

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