Jatheon Email Archiving Blog
It’s not long until Easter, and with that comes the images of painted eggs, chocolate eggs – all kinds of eggs. That said, does the phrase “putting all your eggs in one basket” apply your business data? Have you given enough consideration to your email archiving solution or are you just relying on your email server?
Email archiving is not just suited to some businesses. Any business can benefit from implementing an email archiving system.
One of the things the past NFL season will be remembered for is some of the questionable refereeing decisions that were called. When one guy is raising his arms to call a touchdown and another is frantically waving his hands saying it was an incomplete pass, you know someone’s made a big mistake. Those decisions could be the difference between a team winning or losing, securing a place in the playoffs or their season ending abruptly. This is why coaches’ challenges are so important in football. They can allow a team to regain an advantage because the referees missed something. In many ways a challenge in football is no different to a business receiving an eDiscovery request.
The New Year is upon us, and it’s time for a few resolutions. People are taking up jogging, gyms are packed and cigarettes and chocolate sit untouched on store shelves. This is a time when we all try to make changes for the better. But we shouldn’t restrict those changes to our personal lives. Your email retention procedure could use some positive changes there too.
Email quotas are common in business. They’re used to manage the amount of data each individual uses for their email and to control email archive requirements. Anyone who has worked for a large organization will be aware of them and will know the pain of skimming your inbox looking for things to delete. Problems can arise with these quotas, because you do rely on staff to retain the right email and dump the waste.
Email isn’t a technology people automatically associate with innovation. It’s a technology we’ve all become very familiar with. We all know how to use it, when we do we all know what to expect. We don’t expect any surprises from email. But we got one this week. In the aftermath of Superstorm Sandy, with many New Jersey residents unable to get to polling booths, people were allowed to vote via email in the US presidential election.
The phrase ‘quick fix’ has developed a bit of a negative connotation. It’s a phrase that usually follows words like ‘only’ or ‘just’. If you tell people you have a quick fix solution, people don’t expect much. Quick fix has become another way of saying temporary.
In many cases this reputation is justified. Replacing the broken battery cover on your TV remote with scotch tape is never going to be a permanent measure, but it is quick. Borrowing to cover cash flow problems works in the short term, but it could get you into real trouble in the long term. That doesn’t mean that all quick fixes are bad ideas. Because what is email archiving, if it’s not a quick fix?
Email Archiving is a Quick Fix
Sometimes when you show someone a piece of technology they’ve never seen before, it can make you feel like a magician. You see that same mix of surprise and delight that you imagine a magician gets when his assistant’s legs start to move in a box 10 feet from her torso. It’s a nice feeling and the reason a lot of us rush out to buy the latest smartphone or gadget. But consumer products aren’t the only technologies that can do magic tricks.
There are a number of common themes when you talk about email archiving solutions. You’ll always hear about related to compliance, eDiscovery and storage as the benefits of email archiving. Another of those themes is time. An email archive can save you time and time is also a reason you should get one.