Sometimes when you show someone a piece of technology they’ve never seen before, it can make you feel like a magician. You see that same mix of surprise and delight that you imagine a magician gets when his assistant’s legs start to move in a box 10 feet from her torso. It’s a nice feeling and the reason a lot of us rush out to buy the latest smartphone or gadget. But consumer products aren’t the only technologies that can do magic tricks.
Jatheon Email Archiving Blog
There are a number of common themes when you talk about email archiving solutions. You’ll always hear about related to compliance, eDiscovery and storage as the benefits of email archiving. Another of those themes is time. An email archive can save you time and time is also a reason you should get one.
Time is a vital business commodity. Most working weeks end up as desperate races against time. Whether you’re trying to beat a deadline or trying to find a work life balance, you could always do with more time.
Delete is a scary option. There aren’t many times you’ll swallow hard before clicking ‘ok’, but delete tends to draw that reaction. It may be a generational thing, but most of us are very suspicious of deleting. We’ll create copy upon copy of a document, just to make sure we don’t lose data. Because we know the potential consequences of clicking delete, or even just accidentally clicking ‘Do not save’.
This fear usually comes from the lazier part of out minds, we’re not really afraid of the delete. We’re afraid of repeating the work. The real fear comes in when you think about deleting and compliance.
Deleting Email and SOX
It often feels like email has been around forever. The first email was sent in 1971, a long time ago, but not quite forever. In technology terms though 1971 might as well be the Stone Age. Regulatory compliance on the other hand is actually a Stone Age concept.
Many of us spend every day with email by our side. It’s the main form of communication used in business and the starting point for almost every service you can use online. It’s not just something people can use; it’s intrinsic to modern life.
The Sarbanes Oxley Act became law in 2002 and irrevocably changed the way files should be stored by businesses. The act was seen as a direct response to the financial mismanagement of companies like Enron. It sets down strict rules for how important documents should be managed and put serious consequences in place for companies who fail to comply.
There are a lot of reasons to invest in email archiving. You’ll often hear case studies or anecdotal examples of how it makes eDiscovery simpler and helps drive efficiency. Usually these points are made using long and detailed examples.
There’s no doubt about it, instant messaging is on the rise. According to a report by Radicati Group, instant messaging accounts will reach 2.7 billion this year and peak at 4.3 billion by 2016. That same report suggests that email accounts will reach the same 4.3 for 2016, suggesting that instant messaging will be just as popular as email by 2016.