The New Year is upon us, and it’s time for a few resolutions. People are taking up jogging, gyms are packed and cigarettes and chocolate sit untouched on store shelves. This is a time when we all try to make changes for the better. But we shouldn’t restrict those changes to our personal lives. Your email retention procedure could use some positive changes there too.
Jatheon Email Archiving Blog
Email quotas are common in business. They’re used to manage the amount of data each individual uses for their email and to control email archive requirements. Anyone who has worked for a large organization will be aware of them and will know the pain of skimming your inbox looking for things to delete. Problems can arise with these quotas, because you do rely on staff to retain the right email and dump the waste.
The phrase ‘third-party’ is used a lot in business. Organizations use third-party providers for many vital functions, because they don’t have the facilities themselves. Email archiving is often referred to as a third-party solution.
When you work in email archiving, when you deal with it on a daily basis, it’s easy to assume that everyone is aware of it. Your daily life involves constant reminders of the importance of email retention, so it’s hard to imagine that others would forget about it. Or worse, have no idea that it’s a requirement.
Email isn’t a technology people automatically associate with innovation. It’s a technology we’ve all become very familiar with. We all know how to use it, when we do we all know what to expect. We don’t expect any surprises from email. But we got one this week. In the aftermath of Superstorm Sandy, with many New Jersey residents unable to get to polling booths, people were allowed to vote via email in the US presidential election.
The phrase ‘quick fix’ has developed a bit of a negative connotation. It’s a phrase that usually follows words like ‘only’ or ‘just’. If you tell people you have a quick fix solution, people don’t expect much. Quick fix has become another way of saying temporary.
In many cases this reputation is justified. Replacing the broken battery cover on your TV remote with scotch tape is never going to be a permanent measure, but it is quick. Borrowing to cover cash flow problems works in the short term, but it could get you into real trouble in the long term. That doesn’t mean that all quick fixes are bad ideas. Because what is email archiving, if it’s not a quick fix?
Email Archiving is a Quick Fix
There are a number of common themes when you talk about email archiving solutions. You’ll always hear about related to compliance, eDiscovery and storage as the benefits of email archiving. Another of those themes is time. An email archive can save you time and time is also a reason you should get one.
When people talk about archiving email, they often use fairly discreet language. They say things like ‘compliance’ and ‘eDiscovery’. They point out that archiving email helps with lawsuits and makes email retention simpler. These phrases are helpful in identifying the benefits of archiving email, but they don’t quite cover the stark realities involved.
Time is a vital business commodity. Most working weeks end up as desperate races against time. Whether you’re trying to beat a deadline or trying to find a work life balance, you could always do with more time.