To many people the “double-deletion” of email is an everyday occurrence, with the majority of people deleting emails and emptying their trash folders routinely every day. In fact certain email providers such as Outlook even issue a prompt on your screen to delete your emails when you are closing out of the program. On top of this most organizations would impose a short retention period on your emails or a mailbox size limit, all of this done to stop your mailbox getting out of hand and causing performance issues on your email system.
Jatheon Email Archiving Blog
Every so often I come across a story that reminds me how important it is to archive email just for legal reasons alone. This week, I read a story about the Pinal County Sheriff’s Office, who is accused of deleting thousands of emails and other ESI. If they were trying to cover something up, they’ve brought way more attention to it.
Microsoft Exchange Server 2010 includes email archiving features, which aim to help companies using exchange manage their archiving needs and ensure compliance. It’s the first time archiving has been included within Exchange and not as a third party app.
We hear so much about compliance and various acts in the archiving world, but do we really understand them all? Today we’re going to take a look at one of the most commonly mentioned acts, the Sarbanes-Oxley Act of 2002.
So many people are under the impression that email archiving is an activity reserved for large and public companies only, but recent rules and regulations show us that while that may have been the case once upon a time, proper email archiving policies and procedures are required for businesses of all shapes and sizes.
Take our word for it: legal liability has been the biggest driver in the development and adoption of email archiving in the last number of years. Because email has grown to be the most important form of business communication, most regulators have focused their attention in this area and so requirements and laws for email retention have become all the more serious. Email is of course a great way to record conversations and communications, as long as it is archived correctly. While deleting emails is easy for employees, it can be a pain for employers who seek to be in full compliance with the law.
The drivers behind compliance this year are quite similar to those of previous years, however there is a higher urgency in the field due to legal restrictions coming into force and penalties being handed out left, right and center. In general, the need for compliance is driven by various regulatory demands placed on companies by industry regulators and government agencies.
We all know that eDiscovery is a tricky issue to tackle, especially when you get first wind of a litigation procedure coming down the line. Whether you are managing eDiscovery on behalf of your own company or on behalf of a client, here are some items to be aware of:
When Microsoft included archiving facilities in Exchange 2010, many IT teams rejoiced: Finally, the need to organize a third party archiving solution had been eliminated! Unfortunately, this turned out not to be the case. A recent report from Osterman research has pointed out that most organizations that deploy Exchange 2010 should still consider relying on third party archiving applications for many reasons.
The adoption of email archiving is vital for highly regulated organizations, but it can also be of huge value to organizations that are not under heavy compliance burdens. In a recent report by Infotech Research Group, Jatheon was rated a champion of email archiving because of our high performance agnostic email archiving solution with it’s simple deployment for plug and go implementation. Add to this the multitude of affordable models and any size company can avail of a suitable option. So how to decide to archive, or not to archive? Here is Infotech’s run down of reasons for and against: