Every so often I come across a story that reminds me how important it is to archive email just for legal reasons alone. This week, I read a story about the Pinal County Sheriff’s Office, who is accused of deleting thousands of emails and other ESI. If they were trying to cover something up, they’ve brought way more attention to it.
Jatheon Email Archiving Blog
Microsoft Exchange Server 2010 includes email archiving features, which aim to help companies using exchange manage their archiving needs and ensure compliance. It’s the first time archiving has been included within Exchange and not as a third party app.
So many people are under the impression that email archiving is an activity reserved for large and public companies only, but recent rules and regulations show us that while that may have been the case once upon a time, proper email archiving policies and procedures are required for businesses of all shapes and sizes.
Take our word for it: legal liability has been the biggest driver in the development and adoption of email archiving in the last number of years. Because email has grown to be the most important form of business communication, most regulators have focused their attention in this area and so requirements and laws for email retention have become all the more serious. Email is of course a great way to record conversations and communications, as long as it is archived correctly. While deleting emails is easy for employees, it can be a pain for employers who seek to be in full compliance with the law.
We all know that eDiscovery is a tricky issue to tackle, especially when you get first wind of a litigation procedure coming down the line. Whether you are managing eDiscovery on behalf of your own company or on behalf of a client, here are some items to be aware of:
When Microsoft included archiving facilities in Exchange 2010, many IT teams rejoiced: Finally, the need to organize a third party archiving solution had been eliminated! Unfortunately, this turned out not to be the case. A recent report from Osterman research has pointed out that most organizations that deploy Exchange 2010 should still consider relying on third party archiving applications for many reasons.
The adoption of email archiving is vital for highly regulated organizations, but it can also be of huge value to organizations that are not under heavy compliance burdens. In a recent report by Infotech Research Group, Jatheon was rated a champion of email archiving because of our high performance agnostic email archiving solution with it’s simple deployment for plug and go implementation. Add to this the multitude of affordable models and any size company can avail of a suitable option. So how to decide to archive, or not to archive? Here is Infotech’s run down of reasons for and against:
The hot topic among most IT professionals is eDiscovery. This is because the legal implications and obligations arising from eDiscovery law is gripping most IT departments by the throat. Companies are scrambling to get their compliance ducks in a row. Owing to this, conferences and talks are popping up right across the US and Europe, gathering those in the know with those who want to be, and spreading knowledge about how to tackle the eDiscovery problem.
Archiving for electronic communications is a hot topic, but you would be surprised to know that many businesses aren’t doing it yet. A recent report by Osterman research highlighted the key trends in the archiving industry, with some interesting findings.
Here at Jatheon we’ve got years of experience helping SME’s to multinationals with their eDiscovery needs. It’s taught us a thing or two. While our email archiving solution provides a simple and compliant eDiscovery solution for firms, we’ve learnt about everything else that goes into the discovery process too. Here are our pearls of wisdom: